Every business wants to know where the bulk of its time is being spent by it’s employees. Every business wants to have the perfect workflow with comprehensive data about the day to day tasks its employees carry out. This is why a good time tracking software is a powerful tool to use.
Tracking time through excel sheets, stop watches and rough pieces of paper are a thing of the past. MAP IT have come up with a solution to collecting quantitative as well as qualitative data through an off the shelf software that any business can integrate into their systems. MAP.TIME, which forms part of the MAP.SUITE, is the proprietary software which was created for individuals to log their time spent on tasks using timesheets.
Essentially a timesheet is created when an employee is working on a specific task, which can be added to a project or a client. This means that as an employee works on a project, time spent on tasks can be tracked and billed for with a clearer overview of the time allocations.
WHY WOULD YOU ADD THE ADDITIONAL BURDEN OF TRACKING TIME?
Improved Time Tracking
Every business needs a time tracking software to help make task and project management simpler. Tracking the time that employees spend on each of the projects, and determining which of the tasks is the most important, will make it easier for the employees to manage their work
If employees track their times, they can get a better understanding on how long their tasks are taking. This way data can be gathered on how long an employee spent on a task, estimate how much time could be potentially be left on a task and inform their manager whether they will be able to make the stipulated deadline or not. It will also help an employee evaluate what tasks he might need to focus more on or if that employee would like to train himself further on a certain topic.
Time tracking software can also give you a better understanding of exactly what is happening in your business. It can provide the project manager with an overview of the current project statuses as well as where the team is spending their time and efforts. For a project manager, this is extremely helpful. Once this information is gathered, the project manager can rearrange projects and tasks, and provide help to those teams that need it, all while staying on track to meet their goals.
Future Project and Task Estimates
Gathering the information from the timesheets means that the project managers can look back at previous similar projects and should be able to hand out estimates for projects without the need to interrupt a team member every time. This also means that the project manager can see where progress has been made by employees from one task to another similar task.
The system MAP IT have created will allow the employees to do more than just track their time. They create timesheets, which the employers can then use to help with payroll. This can be very helpful in making sure that the employees all receive the payment due for the time they worked on their tasks and projects.
Possibly one of the most important benefits of a time tracking software is that it allows one to accurately bill a client. If your business bills clients based on time spent on a task rather than a set price project, this sort of software can ensure that you do not charge the clients the wrong amount. Overcharging your client due to no time being kept could leave the task carried in a bad light and potentially an angry client. On the other hand, if you are not billing enough for your services, you will be losing money.
In business, showing that your timings and billing is fair and correct means that the client will automatically have more faith in the work being carried out and will also appreciate the honesty displayed. It also means that as long as an hourly rate is set, all the time spent on a task is justifiable. This could also mean that the client will be more likely to return in the future.
Alternatively you can go down the route of using automated excel sheets like the ones found here: Excel Timesheets and Timetracker. These can also be useful for going about keep track of timesheets.
Want to find out more about our tailor made time tracking software? Check out the MAP.SUITE portal where you can sign up for a trial version of all our modules which form part of the MAP.SUITE systems, including the MAP.TIME or contact us for more details at [email protected].