Skip to main content
Category

Software

Introducing ELO ECM Suite

By SoftwareNo Comments

As of 2022 MAP IT is proud to announce our partnership with ELO Digital Office.  ELO Digital Office is a company known worldwide for its innovative products, particularly the ELO ECM Suite.

It is vital for a business’s success to have efficient & automated processes while also having information available no matter when or where. This is why an intelligent ECM system that is both flexible and versatile is needed.

This is where ELO ECM Suite comes into play, digitizing your business processes which allow you to save valuable time while minimizing your costs and amplifying the security of your company data.

The benefits of ELO ECM suite can be split into the following factors:

Finding the information needed quickly and easily

Managing the data in compliance with legal requirements

Documents can be processed in a customisable workflow

Enables collaboration amongst teams

Enables transparent business processes

A look at the ELO ECM Suite:

Finding the information needed in the blink of an eye

Within the ELO ECM Suite the intelligent ELO iSearch allows you to search for and find a specific document or a piece of information instantly. ELO iSearch searches your entire ELO software repository as well as any other integrated third-party applications you might have such as ERP, CRM, and e-mail systems.

Managing the data in compliance with legal requirements

ELO ECM Suite offers the platforms and tools required to ensure compliance with data privacy and security requirements. Thanks to advanced encryption technology, all of your business data is stored securely at all times. Access control, logging, and a sophisticated permissions system ensure additional protection.

Document Workflows

ELO ECM Suite provides a range of intelligent tools that allow fast, automated processing of paper-based and digital documents in the mailroom. With ELO Smart Input, for example, you save a lot of time from processing the documents, be it invoices, contracts etc.  The tool automatically recognizes the type of document and extracts any relevant information within seconds. This data is available for further processing right away within the system. The eliminates the manual task and saves a lot of time.

Enables collaboration amongst teams

This ECM Suite provides an array of tools for optimized & efficient collaboration. The ELO feed provides a platform for teams to communicate with each other as well as exchange information regarding different documents. Group topics can even use hashtags to group-specific information as well as carrying out polls among colleagues.

 

Download the ELO ECM Suite product brochure for more information

The benefits of a Documentation Management System (DMS)

By Software, UncategorizedNo Comments

Just about any enterprise can admit that documentation is an essential factor for their business. However, many are faced with challenges that could impact various factors, such as the efficiency of the business.

So, one might ask, how can a company successfully maintain documentation within the company and eliminate these challenges?

The implementation of a Document Management system allows businesses to capture, save and retrieve documentation both physical and electronic within one system.

  • Reduction of storage space

A software based DMS will allow a business to save time, money and space. The reduction in the use of file cabinets, boxes, archiving rooms etc. will allow freeing up office space for a more useful utilisation. This apart from saving the company money also saves valuable time when searching for a specific document. Rather than going through multiple files/ boxes etc. one can search for it through the digital system.

  • Data Security

Such a platform will provide security to business data and eliminate any issues with sensitive data or other confidential information. By setting permissions for different users, using encryption keys and other security features that the system provides, the business’ data is much more secure.

  • Integration

Companies around the world mostly make use of the Microsoft Office suite and many DMS offer integration with the Office Suite as well as other systems. This allows the employees to continue working within their comfort zone while utilizing the DMS.

  • Search Functions

Most of the time, we spend a lot of time trying to look for a document that was attached to an email, or we forget where this was saved. With the DMS many sophisticated search functions are offered, enabling the user to filter and skim through the documentation easily.

  • Improved Collaboration

With a DMS the ability to access content and collaborate is greatly simplified as it provides greater visibility to business processes and can allow for better workflow monitoring. Also, the ability for users to communicate amongst each other within the document itself reduces communication time.

  • Increased productivity

Time is very valuable and with a DMS saving time is almost guaranteed which is greatly reflected into increased productivity. This also improves staff morale by efficient documentation retrieval which ultimately results in increased client satisfaction.  

MAP IT Ltd. obtains ISO 9001 certification.

By SoftwareNo Comments

From the start, our main goal at MAP IT has always been to provide optimal quality and service to our clients on a daily basis. Thus, throughout the last 10 years of operations, we have invested in the latest technology and the best personnel to help achieve our goal.

In 2019 we embarked on a process to streamline and organise our business operations in order to achieve the ISO 9001 certification to ensure that our competitive service level is maintained and also improved over the coming years.

During the process of certification, we worked closely with STEP to document the various development and support processes that were already being implemented in the day-to-day activities of our business. STEP also provided us with essential recommendations on how these could be improved and also gave assistance on how to focus on the essential goals and priorities of the company. 

We are proud to announce that MAP IT Ltd. obtained the ISO 9001 certification by achieving excellent results in the external audit & was certified by SGS Italia S.p.A in November of 2019.  

Why ERP Systems are important for SME’s.

By SoftwareNo Comments

Technology is becoming more accessible every day,  allowing small and medium-sized companies to acquire tools that a few years ago were unfeasible for an enterprise of their size. This gives them room to grow and expand their business while facing fierce competition from other companies that are already well established within the industry.

However, it is difficult for a small business to expand and grow without the ability to clearly understand the performance of their business. This is where an ERP system comes in.

What is ERP?

An Enterprise Resource Planning (ERP) system is made up of applications that integrate the essential parts of a business. This includes planning, purchasing, inventory, sales, marketing, finance, human resources within one single system. Such systems are becoming increasingly popular with SME’s as well as large corporations due to the numerous benefits that they offer –

96% of the top-performing businesses rely on ERP“The Aberdeen Group”

1. Integrate the Flow of Information

One of the main features & benefit of an ERP system is that it integrates the information from different departments on one platform. The result of this is that the flow of information between different processes and procedures of a business is available in real-time. For example, the integration of all transactions within the financial system in real-time allows the management to make informed strategic decisions promptly.

2. An increase in productivity & improved decision making.

Having all the information within one system means that numerous excel sheets and countless documents stored in different locations can usually be eliminated. The elimination of these allows employees and management to view the bigger picture and be aware of what is going on within the company. This can also save time from having to search for the specified documents while also eliminating the need to seek out various people from different departments to get the information needed. Apart from productivity, ERP helps to maintain consistency within the work processes.

3. Reduced Error and Cost Saving

An automated system decreases the chances for human errors such as missed orders, inventory mistakes or even miscommunications. This should, in turn, increase customer satisfaction as you are ensuring consistency. Positive experiences with the system should also boost your employees’ confidence and satisfaction.

Furthermore, costs could be reduced through increased productivity and the reduction in errors. The reduction in time taken for certain tasks to be completed as well as better managing of problems that arise would further contribute to better decision-making processes due to a clearer and better insight to what exactly is going on globally within the company.

4. Reporting

Every ERP system regardless of the brand offers numerous types of reporting tools, providing better reporting and increased business intelligence. This makes the jobs of management much easier aiding for improved productivity, efficiency, and reduction of costs through improved decision making. Such reports usually include invoice reports, stock reports, summary / detailed profit reports and many other options for custom reports according to the needs of the client.

How can MAP IT help?

Here at MAP IT, we can help you make the right choice for your business and implement with you the ERP system. If you are interested in such service please contact us on [email protected] and we will be able to provide you with all the details necessary.

custom software

Choosing the Right Software for your Business

By SoftwareNo Comments

In today’s competitive world, whether the size of your business is small or large, the need for choosing the most adequate software is vital for survival. Most businesses find it difficult when deciding whether to opt for custom-built or off-the-self software. There are numerous attributes you need to consider when making strategic decisions around business software. Given their distinct features, it is suggested to analyse, in advance, which software best assists you in measuring business development, improve performance and increase productivity.

Custom-built Software

Custom-built software is the type of software particularly built to fit a business process. It features and accommodates your businesses’ preferences and requirements.

Building bespoke software is frequently considered as expensive when compared to buying off-the-self software. The design and development of a custom software requires the effort of  several professionals, each bringing particular skills such as analysts, programmers and hardware and software specialists, which incur the cost of a bespoke software. Despite the price discrepancy, custom software is tailored to help in your product development. As your business grows you might have to include additional features or departments to the software. Thus, custom-build software is ideal as it is built in a scalable way as it evolves with your company to provide an ongoing perfect fit.  It is more flexible and can be altered and modified based on your business changes.

Off-the-shelf Software

Off-the-shelf software is an open-source solution produced to cater for perceived needs of a particular market or sector. Off-the-shelf software are usually bought against a monthly or yearly subscription fee.

This type of software is often available to implement straight away and is easy to install and use. This facilitates employees to acquaint quicker with the new software. Moreover, frequent updates of off-the-shelf software are usually intended to target new technological advances, incorporating new features and benefits. In addition to that, a trail version is available for most of the off-the-shelf software. This helps you determine whether the software is valuable for your business process.

At MAP IT

We understand that no business is the same. For this reason we acknowledge the requisite of both custom-build and off-the-self software for any type of business. Therefore, apart from providing our MAP.SUITE software, we also offer information technology consultancy, web design and custom software development services to guarantee a software solution which fits your business requirements. Our main objective is to augment our clients’ businesses by accomplishing to their requests.