What is SAP Business One?

SAP Business One is an ERP solution. 

It is a single system which incorporates all the tools that allows to to successfully manage your small business without breaking the bank – from accounting and financials, purchasing, inventory, sales and customer relationships to reporting and analytics.

Achieve control over your business with the use of SAP Business One. This is achievable as with this system you are able to streamline the key processes within your company while gaining a greater insight into your business. You will also be able to have improved decision making as you’ll base them on the real-time information you’re gathering from SAP Business One. So, you can drive profitable growth.

SAP Business One offers you:

  • On-premise or cloud deployment
  • Integrated business intelligence
  • Integration with the SAP HANA platform
  • Quick deployment, amongst others.

SAP Business One Features

Financial Management

SAP Business One provides you with a complete set of tools for streamlined financial operations. So you’ll improve your margins, reduce errors as well as drive more profitable decisions.

  • AccountingAutomate the handling of all key accounting processes such as journal entries, accounts receivable and accounts payable.
  • ControllingManage cash flow, track fixed assets, control budgets, and monitor project costs with greater accuracy and efficiency.
  • Fixed asset managementSimplify the management of your fixed assets with a virtual function, eliminating the need for repetitive manual data entry.
  • Banking and reconciliationProcess reconciliations, bank statements, and payments faster through various methods including checks, cash, and bank transfers.
  • Financial reporting and analysisCreate standard or customized reports from real-time data to improve your business planning and audit review processes.

Sales and Customer Management

With the SAP Business One solution you’ll be able to track the entire sales process and also achieve greater customer satisfaction by tracking the customer lifecycle more efficiently- from the first contact, all through the aftersales and support.

  • Sales and opportunity management– Track all sales opportunities and lead activities throughout the sales cycle, from the first contact to deal closing.
  • Marketing campaign managementCreate, manage, and analyze marketing activities to turn prospects into customers and grow sales and profitability.
  • Customer managementStore all critical customer data in one place by synchronizing and managing customer contacts stored in Microsoft Outlook.
  • Service managementCraft and manage warranty contracts and service agreements efficiently, and enter and respond to service calls quickly.
  • Reporting and analysisDesign detailed reports on all aspects of the sales process – from forecasting to pipeline tracking – by using templates.
  • Mobile salesEmpower your entire sales organization to manage information on the move anytime, anywhere, and on any mobile device.

Purchasing and Inventory Control

Purchasing practice and costs can all be optimised with SAP Business One and you’ll be able to manage the complete order, including its  receipts, invoices, returns and payments.

  • ProcurementStreamline procurement processes such as requisition requests, purchase order and good receipts creation, and returns management. Improve audits by matching documents, viewing information trails, and handling multiple currencies.
  • Master data managementCentralize purchasing processes by managing detailed data in a user-friendly interface. View account balance and purchase analyses while maintaining detailed item purchasing information with price lists and tax information.
  • Warehouse and accounting integrationBenefit from real-time synchronization of goods receipts and inventory levels in the warehouse to perform purchase planning with ease and create an accounts payable invoice automatically from a purchase order or goods receipt.
  • Accounts payableLower costs and optimize your supply-chain relationships. Process accounts payable invoices, cancellations, and credit memos with a purchase order reference; plan material needs; and schedule purchases accordingly.
  • ReportingGenerate integrated reports with real-time data and display them in various report formats or dashboards to gain an overview of what matters most to your business, whether you’re using your desktop or your mobile device.

Analytics and Reporting

By investing in SAP Business One, all the critical information needed to make important decisions is available company-wide. Thus, you’ll be empowering your employees to make smart and confident decisions at a faster rate.

  • Dashboards and reportsDesign intuitive, interactive dashboards and reports that answer your most pressing questions. Managers can also track revenues, costs, and cash flow accurately; assess performance; and take swift corrective action.
  • Real-time analyticsAccess information faster and evaluate it with powerful analytics in real time. With SAP Business One you can simplify data searching and the on-demand creation of standard or ad hoc reports.

Business Intelligence

SAP Business One is a solution that is equipped with analytic and reporting tools, which allows you to create reports based on company-wide data.

  • Report creation and customisation- Access data from multiple sources, create new reports and customise existing ones in a variety of layouts minimal IT overhead.
  • Interactive analysis- See your business from a variety of perspectives by using SAP Business One integrated with standard Microsoft excel functionalities.
  • Intuitive tools- Get insights faster with the ability to drag and relate and drill down data and use search assistance  and workflow- based alerts.
  • Analytics and predefined metrics- Improve your cash balance visiblity and sales performance dramatically with analytics and predefined key performance indicators.
  • Poweerful data visualisations- Make better decisions by enhancing your reports with powerful visualizations.

Industry Specific Capabilities

The tools within SAP Business One are specifically designed for small and mid size businesses, so take advantage of the industry-specific functionalities, best practices and processes that this solution is equipped with.

  • Consumer products– Align every aspect of your operations to the needs of modern consumers. Anticipate, plan, and manage demand to deliver the consumer goods and products shoppers crave.
  • Manufacturing– Meet customer demand and develop new revenue streams by shrinking supply chain costs, speeding time to profit, shortening cycle times, and minimizing scrap and rework.
  • Professional services– Deliver consistent, high-value services by establishing a repeatable process for service delivery while improving resource planning, project management, and billing.
  • Retail– Give consumers the products, information, and personalized experiences they want. Harness real-time customer and point-of-sale insights and optimize operations end to end.
  • Wholesale distribution– Respond to customer and supplier demand with flexible, tightly integrated processes. Improve the entire business from planning to inventory and supply-chain management.


Get immediate access to the information that is most relevant and important for you to run your business from anywhere at any time by using the SAP Business One mobile apps.

  • SAP Business One Sales mobile app– Designed for busy sales teams on the move. Manage leads, customer accounts, view stock, and place an order with the SAP Business One Sales mobile app for iOS and Android.

In Memory Platform

  • Optimize decision-making across your business– Increase margins and grow your business without complicating your on-premise or cloud-based IT landscape. With the SAP Business One application you can use embedded analytics and high-performance functionality to work more efficiently than ever before.

System Screenshots